Facility Use, Process & Forms

Arlington Public Schools is proud to offer the use of school buildings and grounds to the community. Facility users fall into one of three categories based on School Board Policy No. 4260. Each Facility User must show proof of insurance in the amount of no less than $1M with a $2M aggregate, naming Arlington School District as the Certificated Holder.

Please note that we can cancel a permit at any time based on scheduled school activities.

We thank you for your support and understanding.

Rental Process

A video tutorial for our new rental process is available here.  

BECOME A REGISTERED REQUESTER - Please note that you must be approved as a requester before you can log into the system to submit an online request. Register as a requester with APS via https://fs-asd.rschooltoday.com/ - click on “Become a Requester” if you are not already an approved requester and complete the short application. Your request for registration will be approved once you've submitted all required documents (see "Required Documents" section below). Upload them onto your request using the “upload” button or submit them in PDF form via email to [email protected].

SUBMIT YOUR REQUEST - please note: if you are "denied," you will receive an automatic email response from rSchoolToday to notify you. The email will not come from Arlington Public Schools. Approval of requests is not determined on a first-come, first served basis. Submitting a request for usage does not guarantee that your request will be approved, either partially or fully. Your request is approved only when you have received a permit number via email from the Facilities Coordinator and/or BPAC Coordinator and you return the permit with an electronic signature.

Required Documents

Please send all documents to the email address listed below or upload them. You will not be approved as a client in our software until all documents are received.

Compliance Statement - Head Injuries/Sudden Cardiac Arrest

Facility Type Liability Evidence of Coverage Youth Sports Head Injury and Sudden Cardiac Arrest Form
Athletic Facilities Yes Yes
Meeting Rooms Yes No

• Questions? Please contact [email protected] or 360.618.6205.

Additional Information:

2023-24 Facility Use Fee Schedule

John C. Larson Stadium Rules

Haller Gym Use

byrnes performing arts center (BPAC)

Website Link
Email Link