Facility Use, Process & Forms

Most Arlington School District facilities are closed for use at this time. Public facilities use will be considered on a case by case basis.

Snohomish County is currently in Phase 3 of the Governor's phased reopening plan for Washington state. Facilities users must comply with the guidance while conducting athletic activities in or on Arlington Public Schools buildings or fields. The guidance can be found here.

Facility users will fall into one of three categories based on School Board Policy No. 4260. Each Facility User must show proof of insurance in the amount of no less than $1M with a $2M aggregate, naming Arlington School District as the Certificated Holder.

Please do not put any requests for interior space in rSchoolToday at this time, as interior rentals have been put on hold.

WE WILL BE ACCEPTING FIELD RENTALS ON A RESTRICTED BASIS DUE TO THE SAFETY MEASURES RELATED TO COVID-19, REACH OUT VIA EMAIL facilities@asd.wednet.edu. FOR MORE INFORMATION ON FIELD AVAILABILITY.

FACILITY USERS MUST COMPLETE THE FOLLOWING FORMS AS WELL AS THE USE APPLICATION.

Please complete the following forms and returned them to the Facilities Coordinator in order for the process to begin:


Please note that we can cancel a permit at any time based on COVID-19 prevention, outbreak, or scheduled school activities.

We thank you for your support and understanding.

New Rental Process

A video tutorial for our new rental process is available here.  

• Please note that you must be approved as a requester before you can log into the system to submit an online request. Register as a requester with APS via https://fs-asd.rschooltoday.com/ - click on “Become a Requester” if you are not already an approved requester and complete the short application. Your request for registration will be approved once you've submitted all required documents (see "Required Documents" section below). Upload them onto your request using the “upload” button or submit them in PDF form via email to facilities@asd.wednet.edu.

• Submit your request (please note: if you are "denied," you will receive an automatic email response from rSchoolToday to notify you, the email will not come from Arlington Public Schools). Don’t forget to check your junk or spam folder in your email. Approval of requests is not determined on a first-come, first served basis. Submitting a request for usage does not guarantee that your request will be approved, either partially or fully. Your request is approved only when you have received a permit number via email from the Facilities Coordinator and/or BPAC Coordinator and you return the permit with an electronic signature.

Required Documents

Please send all documents to our department at the email address listed or upload them. You will not be approved as a client in our software until all documents are received.

Facility Type Liability Evidence of Coverage Youth Sports Head Injury and Sudden Cardiac Arrest Form Covid-19 Disclosure and Release
Athletic Facilities Yes Yes Yes
Meeting Rooms Yes No Yes
BPAC Yes No Yes


• All renters will be required to follow https://www.snohd.org/533/COVID-19-Info-for-Schools-and-Child-Care for recreational activities.
• A current Certificate of Insurance for your organization naming Arlington Public Schools as “Additional Insured” in the amount of no less than $2 million dollars must be received prior to approval.
• Questions? Please contact facilities@asd.wednet.edu or 360.618.6205.

Additional Information:

2020-21 Rental Fee Schedule

John C. Larson Stadium rules

Haller Gym Use


Byrnes performing arts center (BPAC)